Carolina Poggio
Montevideo
Summary
With more than 15 years of experience in the Operations area at the UNICEF office in Uruguay, mainly in the Finance area, currently being a Finance Associate, responsible for financial management, I believe I am professionally prepared and have the necessary experience and competences to contribute this new position.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Finance Associate
UNICEF
03.2018 - Current
- Process office payments and other financial transactions.
- Consolidate and monitor monthly cashflows for all CO areas.
- Process cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems.
- Prepare income reconciliation and deposits.
- Support to PFP Area: administrative and finance.
- Submit monthly bank statements to the GSSC for reconciliation and take necessary corrective action on findings identified by the center.
- Control of Petty Cash and credit/debit card payments as per UNICEF financial rules and regulations.
- Assets – data entry (VISION).
- Bank balances control (Citibank and BROU accounts).
- Assist in the preparation and consolidation of annual budget for CO divisions.
- Prepare reporting as required for proper monitoring of CO financials by the CMT.
- Perform monthly account closure activities and assist in the preparation of year-end activities and reporting.
- Run payroll funding analysis report on a monthly basis and submit cost distributions as required.
- In coordination with the Operations Officer, conduct spot checks to implementing partners as per the annual HACT Assurance Plan.
- Periodic review of Signatory Panel.
- Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
- Maintain a system to monitor and forecast periodic cash requirements. Provide current information on cash position/forecast to management and make recommendations to ensure sufficient availability of resources for programmes and operations activities.
- Prepare financial exception reports, highlight unusual activities and transactions, investigate anomalies and keep supervisor informed for timely action.
- Advise and assist in the preparation of reports, compilation of data and answering queries on financial matters.
- Prepare reports as required for budget preparation.
- Perform regular financial monitoring and reporting of PFP activities.
- Preparation of monthly financial monitoring report and send monthly income allocations to PFP Geneva.
- Maintain contact with local bank management on routine operational matters.
- Budget Task Force (member & secretary)
- HR Associate and Supply Assistant - Alternate
- OIC Operations Officer.
Operation Assistant
UNICEF
02.2011 - 02.2018
- Focal Point in Operations and Human Resources for Uruguay Office.
- Permanent contact with Southern Cone Hub regarding: Finance, Supply and Human Resources.
- CMT member.
- OMT member.
- Security Focal Point.
- Payment processing.
- PFP Income registration (VISION).
- PFP Allocation.
- Managed day-to-day department operations with effective workflow coordination.
- Assisted Representative with planning of routine operations and special projects.
- Assisted Representative with Operations annual budget.
- Support PFP Officer with administrative and finance guidance and support.
- Travel Focal Point.
- IBCS Focal Point.
- Supply Focal Point.
- Provided administrative and finance support for Programme area.
- Contributed to development of operational procedures (SOPs) to improve efficiency and accuracy.
- Provided with HR Assistant (HUB) orientation to new hires, ensuring they were well-equipped to perform their roles successfully from day one.
- Focal point for Finance area for the migration to GSSC.
- Focal point for HR area for the migration to GSSC..
Administrative Assistant
UNICEF
02.2005 - 01.2011
- Permanent contact with the Southern Cone Hub for payment processing and Human Resources activities.
- Support bank balances monitor and control.
- Signatory panel (update & control).
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Request for quotation and preparation of the documentation for the execution of purchase orders.
- Assisted in preparation of annual budget reports.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Administrative Clerk
UNICEF
01.2003 - 01.2005
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Arranged meetings and appointments and updated records to assist management.
- Travel arrangement support.
- Processed and prepared documents as required.
- Purchased and maintained office supplies.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials.
- Administrative support (payments, purchase orders).
- Events organization.
Receptionist
UNICEF
04.2001 - 12.2002
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered central telephone system and directed calls accordingly.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Confirmed appointments, communicated with clients, and updated client records.
- Resolved internals customer problems and complaints.
- Responded to inquiries from callers seeking information.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
Education
Human Resources Postgraduate - Human Resources
UNIVERSIDAD CATOLICA
Montevideo, Uruguay12-2014
Bachelor Degree in Business Administration - Finance, Administration, Accounting
IMUC
Montevideo, Uruguay02-2005
Skills
- Knowledge of Microsoft Office
- Knowledge of Excel
- Knowledge ERP systems (SAP modules)
- Knowledge in IPSAS
Certification
- Consultant Invoice Process training (September 2024 - on line by GSSC)
- Emergency Preparedness Course (August 2024 Montevideo, Uruguay).
- LAC Administration and Finance Workshop (May 2024 Panamá City, Panamá).
- eZHACT 2.0 Training (May 2023 Panamá City, Panamá).
- Supply in Emergencies (March 2020 Panamá City, Panamá).
Languages
Spanish
Native language
English
Advanced
C1
Competencies
- Works collaboratively with others.
- Drive to achieve results.
- Self-awareness & Ethical awareness.
- Manages ambiguity and complexity.
- Builds and maintains partnerships.
R E F E R E N C E S
Lucia Vernazza
Child Protection Officer
lvernazza@unicef.org
UNICEF Uruguay
Isa Gonzalez
PFP Officer
ligonzalez@unicef.org
UNICEF Uruguay
José Calegari
Operations Officer
jcalegari@unicef.org
UNICEF Uruguay
Timeline
Finance Associate
UNICEF
03.2018 - Current
Operation Assistant
UNICEF
02.2011 - 02.2018
Administrative Assistant
UNICEF
02.2005 - 01.2011
Administrative Clerk
UNICEF
01.2003 - 01.2005
Receptionist
UNICEF
04.2001 - 12.2002
- Consultant Invoice Process training (September 2024 - on line by GSSC)
- Emergency Preparedness Course (August 2024 Montevideo, Uruguay).
- LAC Administration and Finance Workshop (May 2024 Panamá City, Panamá).
- eZHACT 2.0 Training (May 2023 Panamá City, Panamá).
- Supply in Emergencies (March 2020 Panamá City, Panamá).
Human Resources Postgraduate - Human Resources
UNIVERSIDAD CATOLICA
Bachelor Degree in Business Administration - Finance, Administration, Accounting
IMUC
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