Lucía Piñeyro
San José de Mayo
Summary
Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Overview
6
6
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Asociación Médica de San José
San Jose De Mayo
12.2020 - Current
- Managed database systems containing customer contact information.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Managed office supplies inventory and placed orders when necessary.
- Answered questions from customers regarding products and services offered by the company.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Handled confidential documents in an organized fashion according to established protocol.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Proofread content for typo-free emails and documentation.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Drove customer feedback to deliver information to management for corrective action.
- Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
Administrative Intern
UTE
San Jose De Mayo
02.2018 - 02.2019
- Computed, recorded and proofread data or reports.
- Copied, sorted and filed records of office activities and business transactions.
- Operated photocopiers and scanners, facsimile machines and personal computers.
- Completed and mailed contracts, invoices or checks.
- Processed and prepared business or government forms and expense reports.
- Opened, sorted and routed incoming mail and prepared outgoing mail.
- Answered telephones, directed calls, and took messages.
- Typed, formatted and edited correspondence and other documents.
- Reviewed files, records and other documents to obtain information or respond to requests.
- Prepared meeting agendas, attended meetings and recorded and transcribed minutes.
- Coordinated office activities to streamline operations and promote compliance with organizational policies.
- Maintained and updated filing, inventory and database systems, manually or using computer.
- Communicated with customers, employees and vendors to answer questions and address complaints.
- Supported planning and execution of company events and meetings, including logistics and attendee coordination.
- Assisted in the preparation and distribution of company communications, such as memos and newsletters.
- Contributed to team effort by accomplishing related tasks as needed, fostering a collaborative work environment.
- Gained valuable experience in department and learned advanced skills.
Education
BBA - Accounting Administrative Assitant
Escuela Técnica "María Espínola Espínola"
San Jose De Mayo, SJ12-2020
High School Diploma -
Liceo N°1 de San José" Dr. Alfonso Espínola"
San Jose De Mayo, SJ12-2017
Some College (No Degree) - Law (Pre-Law)
Universidad De La República
Montevideo, MOSkills
- Back office operations
- Expense Reporting
- Schedule Management
- Information Security
- Documentation and Recordkeeping
- Database entry and management
- Digital Archiving
- Report Writing
- Spreadsheet Management
- Filing
- Office Administration
- Mail handling
- Strong interpersonal skills
Languages
Spanish
First Language
English
Upper Intermediate (B2)
B2
Certification
- Course Name: Digital Competencies. Office Tools (Microsoft Word, Excel, Power Point). Institution: Universitat Autònoma de Barcelona. Duration: 4 to 6 hours per week, 5 weeks in total. Certification: Passed with 85.70%. Completion Date: August 20, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program
- Course Name: Writing Impactful Business Documents. Institution: University of California, Irvine. Duration: 4 to 8 hours of videos, readings, and exams. Certification: Passed with 91.88%. Completion Date: July 27, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program.
- Course Name: Communication in the 21st Century Workplace. Institution: University of California, Irvine. Duration: 4 to 8 hours of videos, readings, and exams. Certification: Passed with 90%. Completion Date: July 26, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program.
- Course Name: Speak English Professionally: In Person, Online & On the Phone. Institution: Georgia Institute of Technology. Duration: Approximately 16 hours to complete. Certification: Passed with 100%. Completion Date: July 3, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program.
- Course Name: How to Solve Problems and Make Decisions Effectively Institution: University of California, Irvine. Duration: 4 to 8 hours of videos, readings, and exams. Certification: Passed with 92.50%. Completion Date: June 30, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program.
Timeline
Administrative Assistant
Asociación Médica de San José
12.2020 - Current
Administrative Intern
UTE
02.2018 - 02.2019
BBA - Accounting Administrative Assitant
Escuela Técnica "María Espínola Espínola"
High School Diploma -
Liceo N°1 de San José" Dr. Alfonso Espínola"
Some College (No Degree) - Law (Pre-Law)
Universidad De La República
- Course Name: Digital Competencies. Office Tools (Microsoft Word, Excel, Power Point). Institution: Universitat Autònoma de Barcelona. Duration: 4 to 6 hours per week, 5 weeks in total. Certification: Passed with 85.70%. Completion Date: August 20, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program
- Course Name: Writing Impactful Business Documents. Institution: University of California, Irvine. Duration: 4 to 8 hours of videos, readings, and exams. Certification: Passed with 91.88%. Completion Date: July 27, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program.
- Course Name: Communication in the 21st Century Workplace. Institution: University of California, Irvine. Duration: 4 to 8 hours of videos, readings, and exams. Certification: Passed with 90%. Completion Date: July 26, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program.
- Course Name: Speak English Professionally: In Person, Online & On the Phone. Institution: Georgia Institute of Technology. Duration: Approximately 16 hours to complete. Certification: Passed with 100%. Completion Date: July 3, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program.
- Course Name: How to Solve Problems and Make Decisions Effectively Institution: University of California, Irvine. Duration: 4 to 8 hours of videos, readings, and exams. Certification: Passed with 92.50%. Completion Date: June 30, 2020. Virtual Course: Coursera Platform, Plan Ceibal Learning Program.
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